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Approving/rejecting Time sheet

Project managers and administrators can control hours and expenses synced from mobile device using task approve and reject functions in time sheet. Once the tasks are approved by final approver, time and expense entries are locked and cannot be edited.

Who can approve/reject Time and Expenses?

Who can approve/reject hours and expenses depends on the approval levels in a company:

  • If the company has only one approval level – task approver can be the user who has administrator or advanced user role.
  • If company has more than one approval level – task approver can be any user who has administrator, advanced or intermediate user role and is assigned to certain approval level. Please read here how to assign users on approval levels.

Approving tasks

  1. Login into Mobile Worker as an approver;
  2. Go to Time sheet tasks or employees view screen;
  3. Select the task (s) you want to approve;
  4. Click on approve button in the tool bar or mark icon in action column;
  5. In dialog box: Are you sure you want to approve these tasks? select “Approve“.

Task after approval can be assigned “Pending” or “Approved” status (you may check task approval status in time sheet Task view, in “Approval status” column). If the task has been approved not by final approver – it is assigned “Pending” status, if the task has been approved by final approver – it is assigned “Approved” status.

If you want to know by which approval level task has been approved, check “Approval user” column in time sheet task view: user approval level is listed next  to the user name in the brackets.

Note:  If you are an approver and your approved tasks and tasks approved by the user with the same or higher level status, are shown in light grey in time sheet view and become not editable.

If you are not approver, tasks approved by any approver become not editable.

Rejecting tasks

If you as approver disagree with registered hours and expenses and want user to change data on a task, you can reject the task.

  1. Login into Mobile Worker as an approver;
  2. Go to Time sheet tasks or employees view screen;
  3. Select the task (s) you want to reject;
  4. Click on reject button in the tool bar or close icon in action column;
  5. In dialog box: Are you sure you want to reject these tasks? type your comment and select if you want to send rejection status to the device user;
  6. Click “Reject” button.

After a task is rejected, it is assigned “Rejected” status (you may check task approval status in time sheet Task view in “Approval status” column) which means that task correction is needed before final task approval.

Note: rejected tasks may be approved by a higher level approver and are editable for any level approver.

Task loses “Rejected” task status, after it is edited by the user who had rejected it.

Where can I check task approval status?

You may check task approval status in time sheet task view grid, in “Approval user” column or in Task log.

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